The AI Copilot for HVAC Contractors
Summer hits and your phone explodes. Pilot handles the quoting, dispatch, and customer updates so you can focus on the installs — not the inbox.
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The Business Side of HVAC Is Brutal
You can size a system in your sleep. It's the quoting, scheduling, and invoicing that eat your margins alive.
Equipment Costs
Unit Prices Shift Without Warning
Carrier, Trane, Lennox — manufacturer pricing updates land quarterly, sometimes mid-season. A system you quoted at $3,800 last month might cost you $4,200 today. That $400 gap comes straight from your profit.
Seasonal Surges
June Hits and Everything Breaks
First heat wave of the summer means 40 calls in two days. Dispatching techs across a service area while keeping customers updated and managing callbacks is a logistics nightmare — especially without a dispatcher.
Complex Bids
Load Calcs and Equipment Bids Take Hours
A residential system replacement means Manual J load calculations, equipment selection, ductwork assessment, refrigerant line sizing, and building a detailed bid — often late at night after a full day of service calls.
What Pilot Does for HVAC Contractors
The tools your business needs — designed for how HVAC techs actually work in the field.
Talk Through the Job. Get the Bid.
Stand in the mechanical room and describe the scope: "3-ton Carrier 16 SEER2 split system, existing ductwork is good, need new line set, 40 feet, disconnect, and pad." Pilot builds the bid while you're still on-site.
See Voice AI →Equipment Costs That Aren't Last Quarter's
Pilot tracks equipment pricing for major manufacturers — condensers, air handlers, furnaces, mini-splits, and components. Your bids reflect today's costs, not a stale price sheet pinned to your office wall.
See Pricing Engine →Dispatch That Survives Peak Season
First heat wave? First cold snap? Pilot's dispatch board handles the surge — route techs by proximity, manage appointment windows, auto-notify customers with ETAs, and keep callbacks organized. No more sticky notes on the dashboard.
See Dispatch →Margin Visibility on Every Install
Track equipment cost, materials, labor hours, and refrigerant against the quoted price — as the job happens, not weeks later. Know immediately if that changeout made money or broke even.
See Profitability →Pilot Speaks HVAC
Not a generic CRM that doesn't know a SEER rating from a serial number.
“Quote a 3-ton Carrier 24ACC636 condenser with a matching FE4ANF003 air handler, new line set at 35 feet, disconnect, pad, and thermostat upgrade to an Ecobee.”
Equipment, line set, disconnect, pad, thermostat, refrigerant charge, labor, permit — full line-item bid with current pricing.
“Add a ductwork modification — extend supply run 15 feet to the master bedroom addition, 8-inch flex, one register, insulated.”
Materials, hangers, register, boot, labor added to existing bid. Updated total and margin displayed.
“What tonnage do I need for a 2,000 square foot house in climate zone 4, average insulation, south-facing windows?”
Manual J estimate: approximately 3.0–3.5 tons cooling capacity. Recommends field verification with actual load calculation before final equipment selection.
Pilot's Voice AI understands HVAC terminology — equipment model numbers, SEER ratings, refrigerant types, and common manufacturer catalogs. It builds bids the way you think about systems, not the way a generic form does.
Built for Your HVAC Business
$49/month, everything included. Quoting, dispatch, invoicing, profitability tracking, and QuickBooks sync — one platform that handles peak season as well as you do. Saves 15+ hours per week in admin time. That's another install on the schedule every week.
Common Questions from HVAC Contractors
Join HVAC Contractors Already on the Waitlist
Pilot for Trades is built with input from real HVAC contractors. Get early access, lock in Beta Founder pricing, and help shape the tool that handles your peak season — so you don't have to do it from a clipboard.
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